How to Assemble a Cake On-Site – Tips for Weddings and Big Events
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By Makai Cake Decorating Supplies
When you're baking for weddings or large events, delivering the cake is only half the journey.
For tall tiered cakes, delicate designs, or humid venues, assembling the cake on-site can save you from disaster and deliver a polished final look.
In this guide, we walk you through how to do it smoothly and professionally.
What You Need to Prepare in Advance
Start by prepping as much as possible at home.
Each tier should be chilled, properly dowelled, and boxed separately.
Pack decorations securely and label everything clearly.
Related: Why Every Cake Business Needs a Cake Order Form
Essential Tools for On-Site Assembly
Pack a dedicated "cake kit" with all your essentials:
- Dowel rods (cut to size in advance if possible)
- Cake boards
- Offset spatula and small palette knife
- Piping bags and tips
- Wet and dry cloths
- Gloves and sanitiser
- Cake scraper or smoother
- Decorations (boxed separately)
- Anti-slip mats
- Cooler bags or insulated containers
- Extra buttercream or ganache
The goal is to have everything organised and accessible so setup is calm, not chaotic.
Step-by-Step: Assembling the Cake on Location
1. Assess the surface:
Choose a flat, level, stable spot away from direct sun or heat sources.
2. Set the base:
Position the bottom tier on the display board or table.
3. Insert support dowels:
Evenly spaced to hold the next tier securely.
4. Stack the tiers:
One at a time, centring carefully. Use gloves or tools to avoid fingerprints.
5. Decorate:
Apply final touches – piping, florals, figures.
Bonus Tip: Take a deep breath before starting. A calm mindset helps avoid shaky hands.
Common Problems and How to Avoid Them
| Problem | Likely Cause | Solution |
|---|---|---|
| Tiers shifting or leaning | Weak or missing internal dowels | Use sturdy dowels and measure spacing carefully |
| Buttercream melting | Hot venue or long transport time | Use coolers, avoid setting up too early |
| Decorations falling off | Poor attachment or movement | Apply onsite, use toothpicks or food-safe floral picks |
Related: Why Every Cake Business Needs a Delivery Disclaimer Form
Don’t Forget the Business Side
On-site setup takes time and effort – don’t forget to charge for it.
This includes packing, travel, setup time, and extra supplies.
Clients often don't see this labour, so it’s up to you to price it appropriately.
Related: Top Cake Pricing Mistakes – And How to Avoid Them
Bonus: Capture Your Work for Your Portfolio
On-site setups often happen in beautiful venues – a great chance for stunning photos. Take a few shots before guests arrive. Use natural light, clean angles, and multiple views.
Related: Cake Photography for Beginners – How to Take Great Cake Photos at Home
Final Thoughts
Assembling a cake on-site doesn't have to be stressful. With the right tools, a solid checklist, and a cool head, you can deliver cakes that wow in any setting.
Be prepared, plan ahead, and don't forget to snap a photo of your masterpiece!